Human Resource is a very critical aspect in any organization. Human resource and administration management is among the department in Njombe District Council. Effective management of an organization’s human resources is recognized as a critical component in the success of any public and private organization. Good management of human resources in an organization led to increase motivation and morally among employees, improve performance and productivity of an organization.
The major functions of Human resources department is to build direct communication channels and support honest and quick information flow, identifies the Training needs and Development, Creating conducive working environment, constructing a friendly corporate culture and drive engagement of all employees, recruitment and selection, performance appraisal, employee welfare and motivation, Addressing employees grievances, implementing organizational policies and maintaining labor management relations, to conduct human resource planning, to keep and control employee records.
In achieving its functions, the human resource and administration management has the following roles:
To ensure performance of employees, this is conducted by setting objectives and feeling the OPRAS forms once per year to every employee in order to measure their performance against targets. And this led to identification of training needs of employees and also it is a document used in promotion.
Addressing employee’s grievances, this is done through departmental meeting where each staff has the right to give out his/her grievance and resolving it. Departmental meeting is conducted once per month.
To identify Training needs and Development, this is the role of human resource management and administration also in which staff are undertaking different training seminars and short courses, currently 33 council staff are in studies, in undertaking different course in different universities. The challenge is the council has not enough fund to support staff studies, hence all support themselves.
Administration and human resource department also Practices good governance by conducting different meeting such as cancellers meeting, finance, departmental meeting, as shown in a table, where by through these meeting the council management team are able to discuss success, challenges and the way forward for the development of NDC
To identify gap and filling those gaps, this activity is implemented by preparing employment permit showing the carder you want to recruit and after getting the permit the process of recruiting starts, since the recruitment of high levels carder is responsibility of public service recruitment secretariat, the council will only receive the employees as appear in a permit request., examples of cadres recruited direct from secretariat is human resource officers, economist, procurement officers and accountants, and the lower level carder is recruited by the council such as office attendants, personal secretary, and village executive officers. In 2014 Njombe district council recruited 7 personal secretaries to cover the gap in different department.
