Procurement is a process of acquiring goods, works or services. The procurement of goods, works and services is a high value activity within the council that has a critical impact on its performance and success.It helps council to organize contracts for development activities that are accountable, transparent and good value for money. Procurement Management unit is among the 19 departments and units in Njombe District Council in which its key role is to provide expertise and services on procurement, storage and supply of goods and services.
Procurement management activities are carried out with direction from public procurement Act, 2011 and regulations of 2013 which entails transparency, participation, fairness commitment, awareness during tendering process for the aim of improving the economy of the society and council at large and achieve value for money in procuring works, goods, non consultancy service and consultancy service for the benefit of the council.
Procurement Management Unit has the following core functions.
Manage all procurement and disposal by tender activities of the procuring entity except adjudication and the award of contract.
Support the functioning of the tender board
Implement the decisions of the tender board
Act as a secretariat to the tender board
Plan the procurement and disposal by tender activities of the procuring entity
Recommend procurement and disposal by tender procedures
Check and prepare statements of requirements
Prepare tendering documents
Prepare advertisements of tender opportunities
Prepare contract documents
Issue approved contract documents
Maintain and archive records of the procurement and disposal process
Maintain a list or register of all contracts awarded
Prepare monthly reports for tender board
Prepare and submit to the management meeting quarterly reports on the
implementation of the annual procurement plan
Co-ordinate the procurement and disposal activities of all the departments of the procuring entity
Prepare other reports as may be required from time to time
With respect to staffing, the unit has 5 procurement staffs, 1 supporting staffs, 1 technical specialist and 1 personal secretary forming the total of 8 staffs.Procurement management unit in five years consecutively (2011/2012-2015/2016) has awarded a total of
142 contracts summing a total of Tshs. 10,678,881,716.86 /=. For the year 2015/2016 the district has awarded 6 contracts summing a total of Tsh. 441,416,750/=. Activities to be completed includes, completion, Construction and provision of school building facilities at Idamba secondary school, completion the construction and provision of school building facilities at Mulunga secondary school, rehabilitation of Nyamyuya post harvest training centre (PHTC), drilling and construction of three (3) boreholes at Lyalalo,Isoliwaya and Havanga primary Schools, construction of shallow wells at Isitu, Magomati, Kichiwa, Lole, Welela and Idongela and provision of consultancy service for District Council Strategic plan preparation.
